vendor applications
Hello new and seasoned Garlic Festival Vendors!
Applications are open January 10 to March 10, 2020. We will not email or send out application forms for this years festival. Do not send payment with your application!
All applications will be reviewed after the deadline and confirmation will be emailed. Payment is due once you are accepted by a jury committee. If you are not accepted you will be added to our waiting list.
Any applications received after the March 10th deadline may be on our waiting list and the application fee will increase.
Membership is mandatory for all vendors, annual fee is $10.
Applications are now closed. Please email us to be placed on the wait list.
New Email Address: grindrodgarlicfestival@gmail.com
Info for Day of Festival
Additional Information
Hello Vendors!
We are excited to welcome you to the 11th Annual Grindrod Garlic Festival on August 16, 2020!
Here is a short update with some important information for you as you get ready for the Festival.
Set Up
Vendors must set up between 6:00 am and 8:00 am on the day of the Festival. Plan to arrive early, especially if you have a large vehicle or trailer: set up must be completed by 8:30 am.
Please check in with the Festival Coordinator as you enter to confirm your assigned vendor space. Placement is at the discretion of the Festival Coordinator.
To accommodate more vendors, we have created an interior section. If you are assigned to the interior section, you must remove your vehicle by 8 am and park in the designated vendor parking.
Vendors in the perimeter section can park a vehicle immediately behind their vendor stall.
Vendor spaces are approximately 10x10 feet and vendors are asked to remain within their designated spaces. The space is marked by dots which mark the front of your tent and your stall # in the middle.
Vendors are responsible for their own protection from the elements, for all materials and equipment required for their booths, and for ensuring such materials and equipment are secure in all weather conditions. The Grindrod Garlic Festival Society and organizers are not liable for any damage caused by vendor installations, materials or equipment.
Food vendors with a food cart are required to provide a copy of their temporary or mobile food service permit. Others need an (updated) FoodSafe certificate (as from this year on they’re only valid for 5 years). Vendors who sell high risk foods are required to have a permit from interior health (letter of approval).
Vendors are expected to treat each other, patrons, Society directors, volunteers and the Festival Coordinator with respect and common courtesy. The Festival Coordinator has final authority on the day of the Festival.
Vendor Participation & Festibucks
Just a reminder that each vendor is asked to provide an item or product sample for participation in a silent auction or for use as a prize for contests held during the Festival. Please have your item with a business card ready around 8 am. A volunteer will come around to pick up the Item.
You are encouraged and invited to submit entries in the garlic braiding, herb, vegetable, photography, art and other contests!
Grindrod Garlic Festival organizers give out “Garlic Festibucks” to volunteers and as prizes. Vendors are asked to accept Festibucks at their booths in lieu of cash and to redeem them at the at the end of the day at the Rocky Ridge Farm Garlic Booth.
HELP!! We can always use more volunteers on the day of the Festival for setting up contests, taking judging entries, setting up art displays etc. If you or friends and relatives can spare an hour or two to help on Festival day it would be greatly appreciated.
Please contact Gabriele Wesle at 250 306-6582.
Take Down
The Festival opens to the public at 9 am and closes at 4 pm. Vendors must wait until the bell
rings at 4.00 pm to begin taking down their stalls.
Absolutely no vehicles can drive in or out until festival staff gives clearance to do so!
We rent the Park location and provide a damage deposit. Every vendor is responsible for
leaving their space in immaculate condition.
New Email Address: grindrodgarlicfestival@gmail.com
Thank you for supporting the Grindrod Garlic Festival!
As your board, we continue to try to keep the Festival fresh and interesting, while renewing the most popular events.
Thanks to the financial sponsorship of the Enderby & District Arts Council, we were able to participate in Music By the River and once again include live music with a performance by The Keys.
If you have ideas for adding to the Festival, feel free to share with us!
The goal of the Grindrod Garlic Festival is to improve our environmental sustainability. Every year we are committed, where possible, to adopt practices that reflect sustainable principles and best practices. No plastic bags or garlic sleeves will be permitted at the 2020 festival, and all food vendors are required to have compostable or recyclable cups and plates.
